PL ProfitLensGCC ERP by Somar
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Workflows

Procure to Pay

A controlled path from vendor and demand planning through purchase order, receiving, bill, payment, inventory, and ledger.

Before you start

Available actions depend on role, record status, company configuration, and subscription. Work in the correct company and review every validation message before continuing.

Recommended operating sequence

  1. Maintain the vendor, brands, products, purchasing identifiers, and tracking policy.
  2. Create a draft purchase order using demand, consumption, and minimum-stock context.
  3. Review lines and confirm the order with an authorized role.
  4. Open Receive Goods and receive each line, capturing lot-expiry or serial identity where required.
  5. Explain any over-receipt and post the GRN after review.
  6. Load the GRN into a vendor bill and record currency and applicable landed-cost components.
  7. Approve or post the bill according to finance policy, then record payment through purchasing or treasury.
  8. Verify inventory cost, AP, treasury, ledger, and strategic reporting.

Modules

Live

Vendors & Brands

Maintain suppliers and their brands as the purchasing and brand-profitability backbone.

Open guide → Live

Inventory & Product Master

Control products, valuation context, images, identifiers, manufacturer data, and piece, lot-expiry, or serial tracking.

Open guide → Live

Purchase Orders

Plan and control supplier orders from demand and stock context through confirmation and receiving.

Open guide → Live

Receive Goods (GRN)

Receive purchase orders with drafts, over-receipt reasons, lot-expiry or serial capture, scanning, and GS1-compatible labels.

Open guide → Live

Purchase Invoices

Manage vendor bills, multi-currency amounts, GRN loading, landed-cost components, payments, and controlled reversals.

Open guide → Live

Treasury: Cash, Bank & Cheques

Consolidate cash, bank, card, post-dated cheque, transfer, refund, and liquidity operations.

Open guide → Live

General Ledger & Accounting

Provide the chart of accounts, journals, ledgers, financial reports, fiscal close controls, and immutable audit visibility.

Open guide →

Verify after completion

  • Confirm the final record status and generated document.
  • Review the downstream module instead of assuming the handoff succeeded.
  • For finance activity, verify source, treasury, and ledger context as authorized.
  • Use the official correction or reversal path when an error is found.